Privacy Policy – Inoutbox

Privacy Policy

INOUTBOX GAMES (“we,” “us,” or “INOUTBOX GAMES”) respects the privacy of the users of its websites, games, and other software (“User(s)” or “you”) and recognizes the importance of providing a secure environment for their data. We have adopted this Privacy Policy (“Privacy Policy”), which explains how and why we collect, store, and use personal data about you that we may process.

INOUTBOX GAMES collects and processes personal data as part of its activities for the purpose of promoting and marketing its products and software. This processing is carried out in accordance with the provisions of Regulation (EU) 2016/679 of the European Parliament and its clarifications (“GDPR”), and any other applicable regulatory acts.

Thus, all definitions listed in Article 4 of the GDPR are applicable to this Privacy Policy.

“Personal data,” “personal information,” or “personal details” refers to any information that can be used to directly or indirectly identify an individual, such as last name, first name, email address, postal address, phone number, account or player identifier, voice or image (in photographs or video clips).

INOUTBOX GAMES acts as the controller of your personal data in the context of this Privacy Policy.

Minors

INOUTBOX GAMES does not knowingly collect personal information from minors under the age of 13 in the USA and UK or below the legally established age for personal data collection in other parts of the world.

In some cases, we may ask you to provide your date of birth to ensure that you have reached the necessary age for the collection of your personal data.

If you have not reached the minimum age as specified by various data protection laws, we may not provide you with access to some Services (e.g., subscribing to one of our newsletters). Please do not send us any personal information about yourself.

If we become aware that we have received personal data from a minor who has not reached the required age, we will delete it as soon as possible.

If you are the legal guardian of a minor who has not reached the minimum age for personal data collection in your country of residence and believe that we have inadvertently received personal information about them, please contact us, and we will delete this information from our systems as soon as possible.

  1. WHEN DO WE COLLECT YOUR PERSONAL DATA?

INOUTBOX GAMES collects and processes your personal data when you use software or interact with INOUTBOX GAMES.

This can be done in three ways:

  • You voluntarily provide us with information, for example, by contacting us.
  • We automatically collect information when you use software (e.g., through cookies or our games).
  • Third parties, such as gaming platforms, may provide us with information about you.

 

Below are examples of situations in which we collect personal data (this list is not exhaustive):

  • You use our software.
  • You contact INOUTBOX GAMES for any reason/question, including technical support.
  • You make a purchase through our applications, when you create a customer account with us.
  • You request or agree to receive information and/or offers about our services (e.g., our newsletter, press materials for professional use, or you want to receive email notifications about news).
  • You participate in contests, prize draws, or surveys.
  • You share content and/or information in our media, during special operations, promotions, or on our social networks.
  • You apply for a job or internship. In the case that you apply through special pages on our website, your information will be collected.

We collect, use, transfer, store, or process your personal data only if we have an appropriate legal basis.

When collecting data, you will be informed whether certain data are mandatory or optional. Data marked with an asterisk in collection forms are mandatory. Failure to provide this data may limit the processing of your request.

  1. WHAT PERSONAL DATA DO WE COLLECT?

2.1 Information Collected Passively When You Use Our Services

When you view and/or use our software, certain information may be automatically collected, such as: IP address, date and time of connection, actions on the site, interaction with the site (visited pages, etc.), and preferences (languages). We (or our partners) may use cookies or similar technologies to collect some of this data.

When you visit our websites, cookies can be downloaded onto your computer, tablet, or any other user device. This allows us to analyze page traffic or content, as well as improve our sites. Cookies are used in accordance with their nature and for the purposes indicated below.

The user will be promptly notified about the collection of Cookies and personal data as soon as they enter the site. If they disagree with the current procedure of collection and processing of personal data, they should immediately leave the website.

What are Cookies?

A Cookie (hereinafter “Cookies)”) is a text file that is downloaded onto a device when visiting a website or viewing an advertisement. The purpose of a Cookie is to collect information about the User’s navigation on the site to analyze and send personalized services and content to the User.

Identification of Cookies

Generally, there are different types of cookies:

  • Third-party and proprietary cookies: A Cookie is considered “proprietary” or “third-party” depending on the domain from which it originates. Proprietary Cookies are those set by the website when the user accesses it. Third-party Cookies are Cookies set by a domain other than the site’s domain (for example, a cookie may be placed by a third-party advertising agency on the site). When a User visits the relevant site and another organization sets a Cookie through the site, this Cookie is a third-party Cookie.
  • Session cookies: These cookies allow website operators to track a User’s actions during a browsing session. A browsing session starts when the User opens the browser window and ends when the User closes the window. Session cookies are temporary. All session cookies are deleted after closing the browser.
  • Persistent cookies: These Cookies remain on the User’s device after closing the browser session for the duration specified by each of these Cookies. They are activated each time the User accesses the site.

 

Types of Cookies Used by INOUTBOX GAMES and Their Purposes

Various types of cookies are used on our websites for different purposes. Some are necessary for the use of our sites, while others are optional.

a. Strictly necessary technical cookies These cookies are necessary for the operation of our websites. They allow the User to use the basic features of our websites. Without these Cookies, the User cannot normally use the sites. These Cookies require only information from the User to be placed on their device and do not allow tracking behavior or identification. Our site solution partner (WordPress) places certain cookies necessary for the operation of our site.

b. Functional cookies for personalization These Cookies allow the User to personalize their experience on the sites, remembering their preferences:

  • Adapt the presentation of the relevant site to the display preferences of the device (language used, display resolution, operating system used, etc.) during the User’s visit to the site, depending on the equipment and browsers,
  • Remember information related to forms that the User filled out on the site, or to information that the User selected on the site.

c. Cookies for audience measurement and statistics INOUTBOX GAMES uses audience measurement cookies that help compile statistics on the number of visitors and the use of various elements that make up its Services (visited sections and content, routes). They allow INOUTBOX GAMES to increase the interest and ergonomics of its Services.

INOUTBOX GAMES uses Google Analytics cookies for audience measurement. The User can get more detailed information about the Google Analytics service by visiting https://support.google.com/analytics/answer/6004245.

The collected data may be subject to cross-border exchange outside the EU using Google Analytics technology.

INOUTBOX GAMES may also use Facebook Pixel, Conversion API technology for analysis and audience measurement. The User can get more detailed information about the service at: https://www.facebook.com/privacy/policies/cookies/

d. Marketing and other cookies from the digital platform partner Our digital platform partner (WordPress) may install certain cookies for data reporting and analysis, user behavior, and interaction on our website for statistical and/or marketing purposes. More detailed information can be found on the website https://wordpress.org/about/privacy/.

e. Third-party cookies intended to improve the interactivity of our websites The owner of the videos available on some of our websites (YouTube) may store cookies to allow the User to view multimedia content directly on the relevant website. With these cookies, YouTube will collect and use data about the User’s viewing for targeting advertising and content based on the User’s browsing history.

f. To receive the latest news from Inoutbox Games, you can subscribe to our newsletter using various forms on the website inoutbox.games and its subdomains. We use the Mailchimp platform to process incoming newsletter requests and for the subsequent delivery of news. For more details on the processing of personal data by the service provider, you can review the information at the link: https://mailchimp.com/legal/prior-privacy-policy/. If you do not agree with the way your personal data is processed, or if you do not want your personal data to be processed in this manner, you should not fill out the newsletter subscription form. If you wish to stop receiving the newsletter or to have your personal data removed from such a mailing list, please contact us to process your request. Please note that even if you opt out and your personal data is removed from our databases, you may still receive newsletters for some time due to the data processing order.

For additional information, the User can familiarize themselves with YouTube’s cookie usage policy.

How Can the User Control Cookies?

Upon first connection, the User is informed that INOUTBOX GAMES’s partners and any other specified third parties may transmit Cookies through the relevant site. Only the sender of the Cookie can read the information contained in it, and INOUTBOX GAMES does not have access to Cookies that third parties may use. The issuance and use of Cookies by third parties are governed by the privacy policies of these third parties in addition to the provisions of this article 2.1.A.

The User can control the storage of Cookies as follows:

  • Storage of strictly necessary technical Cookies is activated by default and cannot be deactivated by the User, as these Cookies are necessary for the functioning of the relevant site,
  • The User accepts or refuses the use of other types of Cookies with their consent (Cookies for audience measurement, etc.) by clicking on the corresponding button on the relevant site. Any deactivation implies the User’s refusal to store the said Cookie.
  • Continuing browsing, i.e., when the User clicked on an element of the site (image, link…) or went to another page of the site, the User confirms the installation of Cookies in accordance with the default settings proposed.

If the User disables the storage of Cookies on their device or browser or deletes Cookies stored there, the User is informed that their browsing and experience on the relevant site may differ from that of other Users who have activated Cookies (unpersonalized content). This may also occur if INOUTBOX GAMES or one of its service providers cannot recognize, for technical compatibility purposes, the type of browser used by the device, the language and display settings, or the country from which the device is connected to the Internet. In such cases, INOUTBOX GAMES disclaims all responsibility for the consequences of deteriorated service operation due to the User’s refusal to use Cookies.

The User can also opt out of the use of Google Analytics cookies by visiting the following link: https://tools.google.com/dlpage/gaoptout?hl=en.

B. When using our online games and Services, we (or our service providers) may collect, store, and process the following information, in particular, for user statistics purposes: data about your hardware and software configuration (e.g., when installing a game and in case of changes to your computer’s hardware), your IP address, device identifiers, game or usage data, including, but not limited to, your account, game statistics, performance, leaderboards, login time, playtime, actions taken, and other usage statistics or similar information.

We (or our service providers) may also collect, store, and use anonymous data about you.

Certain information (such as the IP address and user identifier) may be collected by INOUTBOX GAMES or its service providers for the purpose of authenticating software products and preventing fraud and piracy, or to help us identify and correct errors and bugs in our games.

2.2 Information You Choose to Provide When Using Our Services or During Special or Promotional Events

We may request various information from you to respond to your inquiries, for example, when you contact us by email through the “Contacts” tab on our site or when you contact our technical support service for our Services or customer support service.

When you make a purchase through our Services, you can create a customer account and provide your contact details and payment card information necessary for the purchase. Transaction details are stored with our external service providers.

You will be able to manage your personal data from your customer account.

With your consent, we may send you information and commercial or promotional offers about our games and other services. You can opt out of the mailing at any time.

To participate in contests, surveys, you may be required to provide certain personal information, such as your name, surname, email address, date of birth, address, and country of residence. This information will only be used for the purposes of participating in these events.

When you apply for a job or internship, the collected information is used to manage and process your application.

When you participate in one of our special or promotional events, we may process personal information that you have agreed to provide to us.

2.3 Information We May Receive from Third Parties

We may receive information about you from third parties (social networks, gaming platforms, third-party websites, etc.). These third parties may offer to share some of your data with us (for example, your email address to receive certain messages and offers related to our games or products) and provide us with such information as your username, user ID, pseudonym, etc., for the operation of our Services, improving your gaming experience, or for statistical purposes, fraud prevention, and hacking. You authorize us to collect, store, and use the information you have agreed to provide through the relevant third party.

These platforms/systems are operated by third parties and are not controlled by us. Therefore, we suggest you carefully read their terms of use and their personal data protection policy to understand how these third parties process your data and the data they may transmit to us. INOUTBOX GAMES cannot guarantee that these third parties comply with their personal data protection policy and applicable regulations.

We will treat information received from such third parties in accordance with this Privacy Policy.

 

  1. WHY AND HOW WE USE AND TRANSFER YOUR DATA

3.1 Purposes and Legal Bases

Data collected are used by INOUTBOX GAMES as described in this Privacy Policy.

INOUTBOX GAMES collects and processes your personal data:

a. because it is necessary for the proper execution of a contract between us, including:

  • to allow you to use software (e.g., in accordance with the end-user license agreement),
  • to provide you with assistance in technical support for our software. b. based on our legitimate interests, including:
  • to improve services and gaming experience (analysis of gaming data, etc.),
  • to evaluate the effectiveness of our marketing campaigns. In the case of fraud or obvious abuse, we reserve the right to restrict or suspend your access to our Services. IP address or other identifier may be used to identify you in this regard.

c. based on your consent:

  • to send you promotional or commercial messages and offers, newsletters, press materials, etc.
  • in the context of our special or promotional campaigns. You can withdraw your consent at any time. The withdrawal of your consent does not affect the legality of any previous processing based on this consent.

d. based on compliance with our legal obligations: in particular, to comply with our accounting and tax obligations or when we are required by law to retain certain data.

3.2 Security

We take all necessary technical and organizational measures to ensure an appropriate level of security for your information by encrypting some of your personal data and limiting access to your data to those employees of our company and subcontractors who need to know it. However, INOUTBOX GAMES does not guarantee absolute security of your personal data.

INOUTBOX GAMES also cannot guarantee that the same security methods are applied on a third-party site that you may have accessed through our Services and that may process your personal information on our behalf.

We regularly review the effectiveness of our security measures and may temporarily suspend operation of our Services if we suspect or detect a security breach.

3.3 Sharing

We may share personal data that we collect within our group of companies.

When you browse the INOUTBOX GAMES website, use software, or participate in promotional campaigns, external service providers may collect your personal data on behalf of INOUTBOX GAMES, and INOUTBOX GAMES may transfer part of your information to these partners, subcontractors, or suppliers to ensure the operation of the software, combat fraud and piracy, provide technical support for software, correct errors in our games, conduct surveys, organize special operations, promotions, or contests, send out our newsletter, collect gaming data, process your job or internship application. External suppliers and subcontractors must comply with all laws and regulations concerning the use of your personal data, including GDPR.

We may also disclose your personal data to the relevant authorities at their request in connection with legal proceedings, judicial investigations, and information requests from authorities, or to fulfill other legal obligations.

In the event of restructuring, merger, or sale, INOUTBOX GAMES may transfer all collected personal data to the relevant third party, which will be bound by the applicable Privacy Policy.

3.4 Data Transfer outside the European Union

Your personal information may be transferred, stored, and processed by companies in our group (affiliates, shareholders, and subsidiaries), subcontractors, and/or partners of INOUTBOX GAMES, located in countries outside the European Union, for example, in China or the USA.

Some recipients of personal data may be located in countries that, in the opinion of the European Commission, do not provide an adequate level of protection. In this case, INOUTBOX GAMES will take all necessary guarantees to ensure sufficient protection of your personal data, either by arranging these transfers with standard data protection clauses adopted by the European Commission, or by ensuring that these transfers are made to companies certified under the “Privacy Shield” or any equivalent agreement, or by resorting to all appropriate guarantees specified in Article 46 of the GDPR.

  1. HOW LONG IS YOUR INFORMATION STORED?

If applicable legal norms do not establish a different data retention period, INOUTBOX GAMES will store your information for as long as necessary for its processing in accordance with this Privacy Policy.

We store your personal data in the archive for the period prescribed by law. The archiving period begins from the moment the processing ends.

  1. WHAT ARE YOUR RIGHTS AND HOW CAN YOU EXERCISE THEM?

In accordance with applicable laws and regulations on personal data protection, you have a number of rights regarding your personal data, namely:

Right to access and information: you have the right to receive information in a concise, transparent, understandable, and easily accessible form about how your data are processed. You also have the right to receive confirmation that your data are being processed, and, if necessary, access to these data and their copy.

Right to rectification: you have the right to rectify inaccurate data about yourself. You also have the right to complete incomplete data about yourself by providing an additional statement. If you exercise this right, we are obliged to inform all recipients of your data about any rectification.

Right to erasure: in some cases, you have the right to have your data erased. However, this is not an absolute right, and we may retain these data for legal or legitimate reasons.

Right to restriction of processing: in certain cases, you have the right to restrict the processing of your data.

Right to data portability: you have the right to receive your data provided to us in a structured, commonly used, and machine-readable format for personal use or to transfer to a third party of your choice. This right applies only if the processing of your data is based on your consent, on a contract, or if such processing is carried out by automated means.

Right to object to processing: you have the right to object at any time to the processing of your data for processing based on our legitimate interests, tasks of public interest, and for marketing purposes. This is not an absolute right, and we may reject your request for objection for legal or legitimate reasons.

Right to withdraw consent at any time: you can withdraw your consent to the processing of your data if the processing is based on your consent. The withdrawal of consent does not affect the legality of processing based on consent prior to its withdrawal.

Right to give instructions on what to do with your data after your death: you have the right to give us instructions on how to use your data after your death.

To exercise these rights, send your request by email to the following address: privacy@inoutbox.games. Please attach a copy of your identity document or an equivalent document.

INOUTBOX GAMES will respond to your request within one month from the date of receipt of the request. The response is considered any response, whether a final answer or a request for clarification of details on the current issue from the applicant.

In accordance with the GDPR, this period may be extended by two months, taking into account the complexity and number of requests received by INOUTBOX GAMES. In this case, we will inform you of the extension and its reason within one month from the date of receipt of your request.

  1. THIRD-PARTY WEBSITES

Our gaming applications may contain hyperlinks to other websites. Since we do not control these third-party sites, we cannot be responsible for the confidentiality of data transferred to sites that we do not publish.

INOUTBOX GAMES is not responsible for the use of your personal data by these third parties. Therefore, you should familiarize yourself with the privacy policy of any service provider to whom you transmit your personal data.

  1. CHANGES TO THE PRIVACY POLICY

We reserve the right to make changes to the current Privacy Policy and recommend that you regularly review it.

In the event of significant or substantial changes in the purposes of processing or categories of collected data, a notification will be sent through a pop-up window on our site.

Your use of our software after INOUTBOX GAMES has amended this Privacy Policy means that you accept these changes.

  1. CONTACTS

If you have any questions regarding the processing of your personal data and this Privacy Policy, please contact INOUTBOX GAMES:

By email: privacy@inoutbox.games